Treat a bulk request on X as a proposed order, not an order you can accept on sight. Get the exact product, quantity, destination and required arrival date; then check whether you can supply the whole order at a price and on a timeline you can support. Offer verified terms if it works, ask for a detail that changes the answer, or explain that you cannot meet the request. A smaller order is an option only if the buyer wants one.
Establish what the buyer is asking you to supply
A post saying “Need 100 notebooks for an event” leaves too much open for a reliable quote. Look for the fields below in the post and ask about whichever missing detail could change availability, cost or timing. You do not need to collect a full delivery address in a public thread; use the normal ordering process for private details.
If the buyer gives a range or says “around 100,” find out whether that is a target or a minimum. Likewise, “needed Friday” could mean dispatched Friday or in hand Friday. Resolve those differences before treating a tentative calculation as an offer.
- Product and specifications: identify the exact model or variant, including any required color, size, packaging or customization. Confirm whether every unit must be identical.
- Quantity: record the number of units requested and whether a partial order would be useful.
- Destination: get enough location information to check the delivery method, charge and estimated arrival.
- Required date: establish when the buyer needs the goods in hand and whether that date is flexible.
Check capacity and terms as one commitment
Compare the requested specification and quantity with stock you can allocate now or production capacity you can confirm. If the units must match, count units of that variant—not everything in the same product category. Account for orders already committed and any preparation or packing time. A possible replenishment is not confirmed capacity.
Next, check whether the requested quantity meets your minimum order and whether the price you can actually offer applies at that quantity. Calculate product cost from the verified unit price, then add the delivery charge and any applicable taxes or fees before presenting an all-in total. Do not assume that a bulk inquiry entitles the buyer to a discount you have not approved.
Finally, check whether the feasible quantity can be prepared and shipped using an available method for that destination. Compare its estimated arrival with the buyer’s required date, and distinguish an estimate from a promised arrival. Quantity, price and timing must all describe the same proposed order: a delivery charge for 50 units does not establish the charge for 120.
For a deeper decision about unavailable units, use the out-of-stock product guide. If the arrival date is decisive, use the delivery-deadline guide. The bulk-order check brings those findings together with the minimum quantity and complete price; it does not replace either check.
Decide whether to offer, clarify or decline
Consider this fictional example. On June 10, a buyer asks for 120 identical A5 dotted notebooks delivered to a supplied destination in Zone A by June 20. The seller confirms 80 matching notebooks available, a 50-unit minimum, and a price of $8 per notebook. For an 80-unit shipment to that destination, the checked delivery charge is $40, dispatch is available June 12, and the estimated arrival window is June 16–19. For this hypothetical order, no additional taxes or fees apply. Replenishment for the other 40 notebooks is unconfirmed.
The seller cannot accept the 120-unit request: only 80 matching units are confirmed. But 80 clears the minimum, and the checked total for that partial order is $680: 80 × $8 = $640, plus $40 delivery. The seller can offer those 80 as an option if the buyer accepts a partial quantity and an estimated—not guaranteed—arrival before June 20. The $680 total and delivery estimate apply to 80, not to 120.
A useful public answer would be: “I sell those A5 dotted notebooks, but I can confirm only 80 matching units right now, not 120. If 80 would help, the total to the Zone A destination you gave is $680, with an estimated June 16–19 arrival. Would a partial order and that estimated window work for you?” If the buyer needs all 120 or requires a guaranteed arrival, the seller should say they cannot meet those terms. If the destination or specifications were missing instead, the next move would be to request them—not to quote the illustrative numbers.
Review the live post and your reply before sending
ReachFast uses a submitted website, store or app page to surface relevant public X posts ranked by buying intent. Its displayed leads include the post and a prepared reply that opens on X for the seller to send. That can help you notice a bulk request, but a promising post is still only an invitation to check the order.
Before sending, read the live thread for changed quantities or dates and compare the prepared reply with your checked stock, minimum, total and delivery estimate. Edit out any unsupported promise, or leave the request unanswered if you cannot help. ReachFast’s terms say it does not post, message or reply on your behalf; the decision to send and the terms you state remain yours.
